It used to be that participation in the lawsuit required boxes and boxes of documents for large companies. With so many businesses go paperless – or nearly paperless – important documents are no longer bread and butter of the discovery phase. Lawyers opposing side still want to capture all the shares that may be relevant to the case, something that they are legally authorized to request and receive, in certain types of lawsuits. Since email has become the norm instead of the exception when it comes to communication within companies and between companies and their customers, more and more requests for discovery are any and all emails that could lead to important information about the case. This has led many business owners to balk at the idea of equal countless emails could go back years, as it relates to matters eventually become root lawsuit.
Email retention compliance is mandated by some state laws and federal regulations. There are three main options for companies facing eDiscovery requests in the lawsuit: Use storage technology in accordance with the requirements before it is a problem, hire a manual search or disobey request and face reprisals court.
Archive Mail Management
For most companies, participation in at least one lawsuit is inevitable at some point. Use reliable archive with the latest technology that enables quick and complete email compliance with requirements for the courts can save companies time and money, not to mention improve their legal battle. Whether it is big or small business, email archiving technology can efficiently sort and produce records required accuracy. One image keeps files on the hard drive containing the data, while another sends it to a virtual server, referred to as a cloud.
One option in the discovery of recovery is to appoint one or more persons to hunt through email records for production line. This can take hours or even days, depending on the length of the timeline and the number of computers needed to search.
While the idea of hiding information or ignore legal discovery requests may be more attractive than spending a lot of time and energy to produce content that revenge can be strong and costly. Failure to comply with email retention laws and the discovery request requirements can result in penalties, fines and charges of contempt. For the plaintiffs, it may even lead to the case being dismissed. In some cases, the court may allow the other side to do the seeking, open doors that the party would like to be closed. Accounts for the time and effort by the opposing side will undoubtedly be expensive as well. Finally, documents and correspondence that meet the guidelines will be produced.